Now in Early Access — Join 50+ businesses getting paid faster

Stop Chasing
Payments.

CollectPilot sends invoice reminders automatically. Connected to QuickBooks. Setup in 2 minutes.

14-day free trial
Cancel anytime
No credit card

The Problem

US small businesses lose $825 billion/year to late payments.

You didn't start your business to be a debt collector.
But someone has to follow up.

8–12 hours
per month wasted
chasing overdue invoices
15–20%
of invoices paid late
or never collected
Awkward
conversations that strain
client relationships

How It Works

Get paid in 3 simple steps

Connect QuickBooks

2-minute OAuth setup. No IT required.
We read your invoices — and can never touch your books.

⚡ 2-minute setup 🔒 Read-only

Set Your Reminder Rules

Choose your tone: gentle → firm → final.
Pick timing, customize templates, add your branding.

✏️ Fully customizable

Get Paid. Automatically.

CollectPilot sends reminders on your behalf.
Track who paid, who's overdue, and what to do next.

🎉 Sit back & collect
Start Free Trial — No Credit Card

Features

Everything you need to get paid faster

Auto-Sync with QuickBooks

Overdue invoices appear automatically. No manual import, no spreadsheets, no hassle.

3-Stage Escalation Reminders

Friendly (Day 1) → Firm (Day 7) → Final (Day 14+). The right tone at the right time, every time.

Smart Send Timing

AI picks the best day and hour to send — based on when your clients actually open emails.

Payment Dashboard

See who owes what, how much, and when. Priority-sorted so you always know where to focus first.

Custom Email Templates

Your branding, your voice. Fully customizable — or use our proven templates right out of the box.

Ready to stop chasing?

Join businesses recovering more payments — automatically.

Start Free Trial

Pricing

Simple, transparent pricing

Start free. No credit card. Cancel anytime.

Starter

For freelancers & small teams

$49 /month
  • Up to 50 invoices/month
  • Auto-sync with QuickBooks
  • 3-stage escalation reminders
  • Payment dashboard
  • AI send timing
Start Free Trial
Most Popular

Growth

For growing businesses

$149 /month
  • Up to 200 invoices/month
  • Everything in Starter
  • Custom email templates
  • Priority inbox view
  • AI send timing
Start Free Trial

Pro

For established businesses

$299 /month
  • Unlimited invoices
  • Everything in Growth
  • AI send timing optimization
  • Priority support
  • Dedicated onboarding
Start Free Trial

All plans include a 14-day free trial · No credit card required · Annual billing saves 20%

FAQ

Frequently asked questions

Is my financial data safe?
Yes. We use QuickBooks' official OAuth 2.0 — we never see your password and we can never modify your books. All data is encrypted at rest (AES-256) and in transit (TLS 1.3). We only read invoice data. Your books stay 100% yours.
Does it work with Xero or FreshBooks?
CollectPilot currently integrates with QuickBooks Online. Xero and FreshBooks integrations are on our roadmap — sign up to be notified when they launch.
Can I customize the reminder emails?
Absolutely. You have full control over the subject line, body, tone, and branding for each reminder stage. Add your logo, your signature, and your voice. Or use our proven templates as a starting point — they work right out of the box.
What if my client already paid?
No double-sends, ever. CollectPilot syncs with QuickBooks every day — the moment an invoice is marked as paid, all future reminders stop automatically. Your clients will never receive an awkward reminder for something they've already settled.

Ready to get paid
on time?

Join small businesses who stopped chasing payments and started growing — instead of collecting.

No credit card Cancel anytime Setup in 2 minutes